Administrators now have the ability to archive both review questions and templates. This allows you to manage and clean up outdated or unused items without permanently deleting them.
When a question or template is archived:
It is no longer available for selection in future reviews or forms
It remains stored in the system for reference and historical integrity
Existing reviews or processes that already use the item are not affected
Click on archive icon in the Actions column to archive an item
Click on the shaded archive icon beside the 'Add new template' button to view the Archived List view
Note:
Once an item is archived, it cannot be unarchived. This ensures consistency and prevents accidental reuse of deprecated content.
Data Usage Visibility
Before archiving, administrators can view where a specific question or template is currently being used.
This includes:
Draft/Active review cycles
Draft/Active review templates
Any associated configurations where the item is applied
This visibility helps administrators make informed decisions and avoid disrupting ongoing processes.
A dedicated usage view is accessible directly from the question or template, providing a clear overview of dependencies.
Reuse of Archived Titles
After a question or template is archived, its title becomes available for reuse.
This allows administrators to:
Maintain consistent naming conventions
Recreate improved versions of previously used questions or templates
Avoid naming conflicts when iterating on content
This ensures flexibility while keeping the system organized and up to date.